Location: Hybrid
Contract: 12-Month Fixed Term Contract
Salary: Commensurate with experience
Reports to: Principal
An exceptional opportunity has arisen for an experienced Executive Assistant, Private PA or Family Office EA to join a prestigious luxury family office and international real estate investment business based overseas.
This hybrid Executive Assistant role is ideally suited to a polished, French-speaking Executive Assistant with experience supporting UHNW individuals, private households, entrepreneurs, investors or senior executives within luxury, investment or corporate environments.
The successful candidate will support a Principal across both business and private affairs whilst assisting with commercial real estate acquisitions across Europe, North Africa and GCC countries.
This is an exciting opportunity for a highly organised and commercially astute Executive Assistant seeking a fast-paced role within a luxury family office environment, offering international exposure, hybrid working and involvement in high-level investment projects.
The Executive Assistant Role
The Executive Assistant will provide comprehensive support to the Principal, ensuring seamless coordination across business operations, personal administration and international investment activity.
Key responsibilities include:
- Providing high-level Executive Assistant and Private PA support to the Principal
- Managing complex and ever-changing diaries, schedules and international travel arrangements
- Coordinating meetings across multiple time zones
- Liaising with senior stakeholders, advisors and external partners on behalf of the Principal
- Preparing briefing documents, reports and presentations
- Supporting commercial real estate acquisitions, due diligence processes and investment coordination
- Arranging international travel logistics including flights, accommodation, visas and itineraries
- Liaising with private aviation providers where required
- Tracking projects, deadlines and acquisitions to ensure smooth execution
- Managing correspondence and prioritising communications
- Maintaining absolute confidentiality and professionalism at all times
Candidate Requirements
- Proven experience as an Executive Assistant, Senior EA or Private PA
- Previous experience supporting UHNW individuals, family offices, entrepreneurs or senior executives is highly desirable
- Fluent French language skills are essential
- Exceptional organisational and communication skills
- Highly proactive, discreet and solutions-focused
- Comfortable operating within a fast-paced international environment
- Previous family office, luxury lifestyle, investment or private household experience is advantageous
- Strong candidates from corporate, professional services or luxury sectors will also be considered
- Willingness to travel internationally when required
Hybrid Working & International Travel
Standard working hours are 08:30 – 17:30. Any additional hours worked outside of these times will be provided on a TOIL basis.
This hybrid Executive Assistant position offers home working on Fridays unless required elsewhere for business needs or travel commitments.
At the beginning of the contract, regular travel to Luxembourg will be required Monday to Thursday whilst new offices are established and commercial real estate acquisitions are underway.
Following this initial phase, the Executive Assistant will support ongoing acquisitions and investment projects across Europe, North Africa and GCC countries, with occasional international travel required.
Accommodation will be provided whilst travelling, either within hotels or one of the company’s residential assets.
Additional Information
The anticipated recruitment timeline is approximately 6–8 weeks.
